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Invitation to Bid for the Supply of Laboratory Items under ACHIEVE grant

Author admin Posted on

Background

The Institute of Human Virology, Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and that affected by HIV/AIDS but has now expanded its services to other infectious diseases of TB and malaria, including cancers.  IHVN is structured to develop and maintain linkages with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans. IHVN key technical and funding partners are the Centers for Disease Control and Prevention (CDC) and the Global Fund to Fight AIDS, Tuberculosis and Malaria.

BID Title:
  • Supply of Laboratory Items under ACHIEVE grant.

Scope of Bid
  • Bidders are invited to submit a Bid for the goods and/or services specified above: Schedule of Requirements, in accordance with this bid.

Interpretation of the Bid
  • This RFB is an invitation to treat and shall not be construed as an offer capable of being accepted or as creating any contractual, other legal or restitutionary rights.
  • This RFB is conducted in accordance with the applicable provisions of IHVN Procurement Manual (latest version of which can be accessed at: www.ihvnigeria.org and other relevant Organizational Directives and Administrative Instructions that are referred to in the Procurement Manual.

Language
  • The Bid, as well as all correspondence and documents relating to the Bid shall be written in the English language, unless specified otherwise in the bid advert. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages into the English language, in which case, for purposes of interpretation of the Bid, such translation shall govern.
  • The Bidder shall bear all costs of translation to the governing language and all risks of the accuracy of such translation.

Bid Eligibility

Bidders may be a private, public or government-owned legal entity or any association with legal capacity to enter into a binding Contract with IHVN.

A Bidder, and all parties constituting the bidder, may have the nationality of any country with the exception of the nationalities, if any, listed in United State Government Debarment List. A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country.

A Bidder shall not have a conflict of interest. A bidder shall be considered to have a conflict of interest if:

  • A Bidder has a close business or family relationship with a IHVN personnel who: (i) are directly or indirectly involved in the preparation of the bidding documents or specifications of the contract, and/or the bid evaluation process of such contract; or (ii) would be involved in the implementation or supervision of such contract;
  • A Bidder is associated, or has been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by IHVN to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods, services or works required in the present procurement process;
  • A Bidder has an interest in other bidders, including when they have common ownership and/or management. Bidders shall not submit more than one bid, except for alternative offers, if permitted. This will result in the disqualification of all bids in which the Bidder is involved. This includes situations where a firm is the Bidder in one bid and a sub-contractor on another; however, this does not limit the inclusion of a firm as a sub-contractor in more than one bid.

Bidders must disclose any actual or potential conflict of interest in the Bid Submission and they shall be deemed ineligible for this procurement process unless such conflict of interest is resolved in a manner acceptable to IHVN. Failure to disclose any actual or potential conflict of interest may lead to the Bidder being sanctioned.

A Bidder shall not be eligible to submit a quotation if and when at the time of quotation submission, the Bidder:

  • Is included in any other Ineligibility List from a IHVN partner and if so listed in United State Government Debarment List.
  • Is currently suspended from doing business with IHVN and removed from its vendor database(s), for reasons other than engaging in proscribed practices as defined in the IHVN Procurement Policy.

Fraud & Corruption, Gifts and Hospitality

Ø  IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation.

IHVN’s Anti-Fraud email: [email protected] can be reached at all times to report any foul play at any level.

Ø  Bidders/vendors shall not offer gifts or hospitality of any kind to IHVN staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches or dinners.

In pursuance of this policy, IHVN:

a.      Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question.

b.      Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing an IHVN contract.

 

Clarification of the Bid

Bidders may request clarification in relation to the RFB by submitting a written request to the contact stated in the Bid advert, until the time stated as deadline on the RFB. Explanations or interpretations provided by personnel other than the named contact person will not be considered binding or official.

Bid Currency

The bid shall be made in Naira. If applicable, for comparison and evaluation purposes, IHVN will convert the quotations into USD at the official IHVN rate of exchange in force at the time of the deadline for Bid Submission.

IHVN reserves the right not to reject any bid submitted in a currency other than the mandatory bidding currency. IHVN may accept bid submitted in another currency than stated above if the Bidder confirms during clarification of quotations in writing that it will accept a Contract issued in the mandatory bid currency and that for conversion the official IHVN operational rate of exchange of the day of RFB deadline as stated in Section I: RFB Particulars shall apply. Regardless of the currency of quotations received, the Contract will always be issued and subsequent payments will be made in the mandatory bidding currency above.

Rates in bids shall be fixed. Bids with adjustable rates shall be disqualified.

Taxes

Contract sum shall be subjected to deduction of 5% withholding tax

Payment Terms

IHVN will ordinarily effect payment within 2 to 3 weeks after receipt of the goods/services and on submission of payment documentation.

Audit

IHVN may conduct an audit of the contract awarded to determine its completeness, efficacy as well as the performance of the supplier which will be used as a basis for the engagement of the vendors for future procurements.

Requirements

Ability to meet delivery targets within IHVN’s specified time period.

Bid Protest

Any Bidder that believes to have been unjustly treated in connection with this RFB process or any Contract that may be awarded as a result of such RFB process may submit a complaint to IHVN Management through postal service using the address provided on IHVN website www.ihvnigeria.org

Responsiveness of Bid

IHVN’s determination of a Bid’s responsiveness will be based on the contents of the Bid itself.

A substantially responsive Bid is one that conforms to all the terms, conditions, and specifications of the bid advert without material deviation, reservation, or omission.

If a Bid is not substantially responsive, it shall be rejected by IHVN and may not subsequently be made responsive by the Bidder by correction of the material deviation, reservation, or omission.

Evaluation of Bid

The evaluation team shall review and evaluate the Bids on the basis of their responsiveness to the Schedule of Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the bid advert. Absolutely no changes may be made by IHVN in the criteria after all Bids have been received.

IHVN reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. Such post-qualification shall be fully documented and, among those that may be listed in the bid advert, may include, but need not be limited to, all or any combination of the following : (a)Verification of accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted; (b)Validation of extent of compliance to the IHVN requirements and evaluation criteria based on what has so far been found by the evaluation team; (c)Inquiry and reference checking with Government entities with jurisdiction on the bidder, or any other entity that may have done business with the bidder; (d)Inquiry and reference checking with other previous clients on the quality of performance on on-going or previous contracts completed; (e)Physical inspection of the bidder’s plant, factory, branches or other places where business transpires, with or without notice to the bidder; (f)Testing and sampling of completed goods similar to the requirements of IHVN, where available; and (g)Other means that IHVN may deem appropriate, at any stage within the selection process, prior to awarding the contract.

Qualification Criteria

General Criteria:

The Bidder shall possess the necessary professional and technical qualifications and competence, financial resources, production capability with equipment and other physical facilities, including after-sales service where appropriate, managerial capability, specific experience, reputation, and the personnel to perform the contract.

To qualify for a multiple number of lots in a package for which Bids are invited in the Invitation for Bids, The Bidder shall demonstrate having resources and experience sufficient to meet the aggregate of the qualifying criteria for the individual lots

Experience Criteria:

(a)      a minimum number of years of overall experience in the supply of goods and related services;

(b)      a minimum production capacity or availability of equipment; and in case of a Bidder offering to supply goods which the Bidder did not manufacture or otherwise produce, the Bidder has been duly authorized by the goods’ Manufacturer or producer to supply the goods.

Financial Criteria:

  • Evidence of satisfactory completion of supply of similar goods of value

Award Criteria

Prior to expiration of the period of Bid validity, IHVN shall award the contract to the qualified and eligible Bidder that is found to be responsive to the requirements of the Schedule of Requirements and Technical Specification, and has offered the lowest price or the most reasonable price.

Bank Guarantee for Advanced Payment

All contractor shall produce a banker’s guarantee or insurance bond prior to request for advance payment from the sum of N2.5m and above

Supplier Code of Conduct

 

IHVN is committed to working in partnership with our suppliers to realize the full value of our relationships and to positively contribute to our stakeholder communities and the environment. Therefore, the following conducts are expected from our suppliers:

  • In keeping with our commitment to exercising appropriate standards of professionalism and ethical conduct in all business activities, IHVN will not tolerate bribery or corruption in any form, or any breach of its Anti-Bribery Policy.
  • Fraud & Corruption, Gift and Hospitality: IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. IHVN’s Anti-Fraud email: [email protected] can be reached at all times to report any foul play at any level.
  • Suppliers are expected to maintain accurate records of their activities and performance that clearly demonstrate compliance with all applicable standards, regulations and IHVN requirements.
  • Suppliers must disclose any personal relationships, economic interest or other ties to their business held by an employee or contractor with IHVN.
  • Suppliers shall provide IHVN with high-quality products and services that meet all applicable quality and demonstrate that they have robust Standard Organization of Nigeria requirements in place. We expect suppliers to immediately report to IHVN of any concerns about product safety.
  • Suppliers shall take appropriate measures to secure and protect all confidential information related to its relationship with IHVN and use it only for the purpose authorized under contractual agreement. This obligation shall remain in force regardless of the status of the business relationship.
  • Suppliers to IHVN shall carry out operations with care for the environment and at a minimum will comply with all applicable environmental laws and regulations.
  • Suppliers shall also comply with any additional category specific requirements regarding the goods or services provided to IHVN, for example our requirements in respect of specification.

 

Instructions to Bidding/Requirements
  • All bids must be in ink or type written; submission in pencil will not be accepted.
  • All enquiries regarding the proposed application for the above should be addressed to the Deputy Director Procurement/HOD SCM of IHV-Nigeria.
  • Bids must be properly sealed.
  • Bidders not registered with IHVN must include company profile.
  • All bids must provide evidence of tax clearance certificates for the past three years.
  • All bids must provide evidence of at least two similar Jobs made in the past for IHVN/other organizations etc.
  • The bidders must specialize in the supply of Laboratory items with proof
  • Bidders not registered with IHVN must provide proof of registration with the Corporate Affairs Commission (CAC).
  • Bidders not registered with IHVN must show proof of DUNS certification.
  • Bids should be submitted to the head office on or before the date below specified as deadline.
  • Bids will be opened at the expiration of the bid advert.
  • Any quote with percentage/calculation error will be disqualified at the tender meeting.
  • All bidders must indicate their bid validity period as 90 days from the date of this bid’s expiration.
  • As time is of the essence, delivery of goods shall be between 6 to 8 weeks from the date of receipt of L.P.O by contractor.
  • Bidders bidding for Laboratory consumable should not bid for Non health items and vice versa.

Note*

Bids which must reach us within twenty (20) working days from the date of this publication should have the title of the BID written on the “Top Left Hand Corner” of the envelope.

DETAILS OF THE REQUESTED ITEMS ARE CONTAINED IN ANNEX 1 BELOW

Funding Agency

Ø  ACHIEVE Grant

Bid Start Date/ Time

11/01/2022         8:00 am

Bid Deadline Date/ Time

07/02/2022         10:00 am

 

Contact


The Deputy Director Procurement/HOD SCM

SCM Department

Supply Chain Management Department
Institute of Human Virology, Nigeria
Cadastral Zone COO Plot 62, after BAZE University, off CITEC Road, Abuja-NIGERIA
Tel: +234 (0) 9 4610342, 4610341, Fax: +234 Ext. 4025

Email: [email protected]

Annex 1: 

 

Description

UOM

 

 

 

 

Quantity

S/N

 

A

 

 

 

 

 

 

 

 

 

1

Tavek suit

Pcs

600

2

N95- 10/PK

Pcs

60

3

Shoe covers- 500 pairs

Packs

3

4

Nurses Head cover- 100/box

box

12

5

Hand gloves- nitrile exam  -(Large)

Packs

60

 

100pcs/Pk

 

 

 

 

6

Face shield

Pcs

600

7

Eye googles

Pcs

600

8

Disposable Apron

Pcs

600

9

face shield (sample collection)

Pcs

600

 

10

Viral Transport Medium (VTM) kit (1st

 

 

 

 

receptacle)

packs

210

 

11

Swab sticks (nasopharyngeal or

packs

1050

 

 

oropharyngeal)- 100/PK

 

 

 

 

 

 

12

Cooler boxes (vaccine carrier as sample third

 

20

 

 

receptacle container pertaining triple

pieces

 

 

 

packaging)

 

 

 

13

Ziplock bags; as second receptacle container

 

50

 

 

also pertaining to triple packaging and one for

packs

 

 

 

each patient sample and not reuseable)- 216

 

 

 

 

 

 

 

COUNT

 

 

 

14

Liquid soap/hand wash (532ml)

Bottles

15

 

15

Chlorine tablets 5/PK

packs

15

 

16

 

Cryovial tubes for patient aliquot (2 per

 

 

 

 

 

 

 

patient)- 1.8ML 10/PK

Packs

2100

 

 

17

 

Fine pasteur pipette tips- 50/PK

Packs

210

 

 

18

 

Biohazard bags (large)- 24×30 (610 x

Packs

20

(large)

 

 

 

 

760mm)

 

 

 

 

 

 

 

 

 

 

 

19

 

Biohazard bags (medium)-24×30

Packs

20

(medium)

 

 

 

 

(610x760mm)

 

 

 

 

 

 

 

 

 

 

 

20

 

Biohazard bags (small)-24 x30 (610

Packs

20

(small)

 

 

 

 

x760mm)

 

 

 

 

 

 

 

 

 

 

 

21

 

Autoclave bags (large)- 24×36 200/pk

Packs

18

(large)

 

 

22

 

Autoclave bags (medium)-24×36 200/pk

Packs

18

(medium)

 

 

23

 

Autoclave bags (small) 24×36 200/pk

Packs

18

(small)

 

 

24

 

95% alcohol (25l)- 4/PK

Packs

5

 

 

 

25

 

Industrial bleach (25l)

Can

5

 

 

 

26

 

Bench top absorbent pads

Packs

300

 

 

27

 

Paper towels- single use, 150/pk

cartons

4

 

 

 

 

 

30/CTN

 

 

 

 

 

 

 

 

 

 

28

 

Powder free gloves- nitrile exam  –

Packs

12

 

 

 

 

 

(Large) 100pcs/Pk

 

 

 

 

 

 

 

 

 
                         

29

disposable lab coats

 

Pcs

600

 

30

disposable face mask

 

Packs

60

 

 

 

 

 

 

 

 

 

 

 

 

 

31

N95- 10/PK

 

 

Packs

60

 

32

1.5 ml or 2 ml Stedt tube- 2mls

Packs

6

 

 

microtubes (Red) 1700/pk

 

 

 

 

 

 

 

33

face shield (sample testing)

 

Pcs

600

 

 

Invitation to Bid for the Supply of I.T. Items under ACHIEVE grant.

Author admin Posted on

Background

The Institute of Human Virology, Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and that affected by HIV/AIDS but has now expanded its services to other infectious diseases of TB and malaria, including cancers.  IHVN is structured to develop and maintain linkages with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans. IHVN key technical and funding partners are the Centers for Disease Control and Prevention (CDC) and the Global Fund to Fight AIDS, Tuberculosis and Malaria.

BID Title:

Supply of I.T. Items under ACHIEVE grant.

Scope of Bid
  • Bidders are invited to submit a Bid for the goods and/or services specified above: Schedule of Requirements, in accordance with this bid.

Interpretation of the Bid
  • This RFB is an invitation to treat and shall not be construed as an offer capable of being accepted or as creating any contractual, other legal or restitutionary rights.
  • This RFB is conducted in accordance with the applicable provisions of IHVN Procurement Manual (latest version of which can be accessed at: www.ihvnigeria.org and other relevant Organizational Directives and Administrative Instructions that are referred to in the Procurement Manual.

Language
  • The Bid, as well as all correspondence and documents relating to the Bid shall be written in the English language, unless specified otherwise in the bid advert. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages into the English language, in which case, for purposes of interpretation of the Bid, such translation shall govern.
  • The Bidder shall bear all costs of translation to the governing language and all risks of the accuracy of such translation.

Bid Eligibility

Bidders may be a private, public or government-owned legal entity or any association with legal capacity to enter into a binding Contract with IHVN.

A Bidder, and all parties constituting the bidder, may have the nationality of any country with the exception of the nationalities, if any, listed in United State Government Debarment List. A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country.

A Bidder shall not have a conflict of interest. A bidder shall be considered to have a conflict of interest if:

  • A Bidder has a close business or family relationship with a IHVN personnel who: (i) are directly or indirectly involved in the preparation of the bidding documents or specifications of the contract, and/or the bid evaluation process of such contract; or (ii) would be involved in the implementation or supervision of such contract;
  • A Bidder is associated, or has been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by IHVN to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods, services or works required in the present procurement process;
  • A Bidder has an interest in other bidders, including when they have common ownership and/or management. Bidders shall not submit more than one bid, except for alternative offers, if permitted. This will result in the disqualification of all bids in which the Bidder is involved. This includes situations where a firm is the Bidder in one bid and a sub-contractor on another; however, this does not limit the inclusion of a firm as a sub-contractor in more than one bid.

Bidders must disclose any actual or potential conflict of interest in the Bid Submission and they shall be deemed ineligible for this procurement process unless such conflict of interest is resolved in a manner acceptable to IHVN. Failure to disclose any actual or potential conflict of interest may lead to the Bidder being sanctioned.

A Bidder shall not be eligible to submit a quotation if and when at the time of quotation submission, the Bidder:

  • Is included in any other Ineligibility List from a IHVN partner and if so listed in United State Government Debarment List.
  • Is currently suspended from doing business with IHVN and removed from its vendor database(s), for reasons other than engaging in proscribed practices as defined in the IHVN Procurement Policy.

Fraud & Corruption, Gifts and Hospitality
  • IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation.

IHVN’s Anti-Fraud email: [email protected] can be reached at all times to report any foul play at any level.

  • Bidders/vendors shall not offer gifts or hospitality of any kind to IHVN staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches or dinners.

In pursuance of this policy, IHVN:

  1. Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question.
  2. Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing an IHVN contract.

 

Clarification of the Bid

Bidders may request clarification in relation to the RFB by submitting a written request to the contact stated in the Bid advert, until the time stated as deadline on the RFB. Explanations or interpretations provided by personnel other than the named contact person will not be considered binding or official.

Bid Currency

The bid shall be made in Naira. If applicable, for comparison and evaluation purposes, IHVN will convert the quotations into USD at the official IHVN rate of exchange in force at the time of the deadline for Bid Submission.

IHVN reserves the right not to reject any bid submitted in a currency other than the mandatory bidding currency. IHVN may accept bid submitted in another currency than stated above if the Bidder confirms during clarification of quotations in writing that it will accept a Contract issued in the mandatory bid currency and that for conversion the official IHVN operational rate of exchange of the day of RFB deadline as stated in Section I: RFB Particulars shall apply. Regardless of the currency of quotations received, the Contract will always be issued and subsequent payments will be made in the mandatory bidding currency above.

Rates in bids shall be fixed. Bids with adjustable rates shall be disqualified.

Taxes

Contract sum shall be subjected to deduction of 5% withholding tax

Payment Terms

IHVN will ordinarily effect payment within 2 to 3 weeks after receipt of the goods/services and on submission of payment documentation.

Audit

IHVN may conduct an audit of the contract awarded to determine its completeness, efficacy as well as the performance of the supplier which will be used as a basis for the engagement of the vendors for future procurements.

Requirements

Ability to meet delivery targets within IHVN’s specified time period.

Bid Protest

Any Bidder that believes to have been unjustly treated in connection with this RFB process or any Contract that may be awarded as a result of such RFB process may submit a complaint to IHVN Management through postal service using the address provided on IHVN website www.ihvnigeria.org

Responsiveness of Bid

IHVN’s determination of a Bid’s responsiveness will be based on the contents of the Bid itself.

A substantially responsive Bid is one that conforms to all the terms, conditions, and specifications of the bid advert without material deviation, reservation, or omission.

If a Bid is not substantially responsive, it shall be rejected by IHVN and may not subsequently be made responsive by the Bidder by correction of the material deviation, reservation, or omission.

Evaluation of Bid

The evaluation team shall review and evaluate the Bids on the basis of their responsiveness to the Schedule of Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the bid advert. Absolutely no changes may be made by IHVN in the criteria after all Bids have been received.

IHVN reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. Such post-qualification shall be fully documented and, among those that may be listed in the bid advert, may include, but need not be limited to, all or any combination of the following : (a)Verification of accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted; (b)Validation of extent of compliance to the IHVN requirements and evaluation criteria based on what has so far been found by the evaluation team; (c)Inquiry and reference checking with Government entities with jurisdiction on the bidder, or any other entity that may have done business with the bidder; (d)Inquiry and reference checking with other previous clients on the quality of performance on on-going or previous contracts completed; (e)Physical inspection of the bidder’s plant, factory, branches or other places where business transpires, with or without notice to the bidder; (f)Testing and sampling of completed goods similar to the requirements of IHVN, where available; and (g)Other means that IHVN may deem appropriate, at any stage within the selection process, prior to awarding the contract.

Qualification Criteria

General Criteria:

The Bidder shall possess the necessary professional and technical qualifications and competence, financial resources, production capability with equipment and other physical facilities, including after-sales service where appropriate, managerial capability, specific experience, reputation, and the personnel to perform the contract.

To qualify for a multiple number of lots in a package for which Bids are invited in the Invitation for Bids, The Bidder shall demonstrate having resources and experience sufficient to meet the aggregate of the qualifying criteria for the individual lots

Experience Criteria:

(a)      a minimum number of years of overall experience in the supply of goods and related services;

(b)      a minimum production capacity or availability of equipment; and in case of a Bidder offering to supply goods which the Bidder did not manufacture or otherwise produce, the Bidder has been duly authorized by the goods’ Manufacturer or producer to supply the goods.

Financial Criteria:

  • Evidence of satisfactory completion of supply of similar goods of value

Award Criteria

Prior to expiration of the period of Bid validity, IHVN shall award the contract to the qualified and eligible Bidder that is found to be responsive to the requirements of the Schedule of Requirements and Technical Specification, and has offered the lowest price or the most reasonable price.

Bank Guarantee for Advanced Payment

All contractor shall produce a banker’s guarantee or insurance bond prior to request for advance payment from the sum of N2.5m and above. Advance payment request below N2.5m will not be honored by the Institute.

Supplier Code of Conduct

 

IHVN is committed to working in partnership with our suppliers to realize the full value of our relationships and to positively contribute to our stakeholder communities and the environment. Therefore, the following conducts are expected from our suppliers:

  • In keeping with our commitment to exercising appropriate standards of professionalism and ethical conduct in all business activities, IHVN will not tolerate bribery or corruption in any form, or any breach of its Anti-Bribery Policy.
  • Fraud & Corruption, Gift and Hospitality: IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. IHVN’s Anti-Fraud email: [email protected] can be reached at all times to report any foul play at any level.
  • Suppliers are expected to maintain accurate records of their activities and performance that clearly demonstrate compliance with all applicable standards, regulations and IHVN requirements.
  • Suppliers must disclose any personal relationships, economic interest or other ties to their business held by an employee or contractor with IHVN.
  • Suppliers shall provide IHVN with high-quality products and services that meet all applicable quality and demonstrate that they have robust Standard Organization of Nigeria requirements in place. We expect suppliers to immediately report to IHVN of any concerns about product safety.
  • Suppliers shall take appropriate measures to secure and protect all confidential information related to its relationship with IHVN and use it only for the purpose authorized under contractual agreement. This obligation shall remain in force regardless of the status of the business relationship.
  • Suppliers to IHVN shall carry out operations with care for the environment and at a minimum will comply with all applicable environmental laws and regulations.
  • Suppliers shall also comply with any additional category specific requirements regarding the goods or services provided to IHVN, for example our requirements in respect of specification.

 

Instructions to Bidding/Requirements
  • All bids must be in ink or type written; submission in pencil will not be accepted.
  • All enquiries regarding the proposed application for the above should be addressed to the Deputy Director Procurement/HOD SCM of IHV-Nigeria.
  • Bids must be properly sealed.
  • All bidders not registered with IHVN must include company profile.
  • All bidders must include copies of tax clearance certificates for the past three years.
  • All bids must provide evidence of at least two similar Jobs made in the past for IHVN/other organizations etc.
  • The bidders must specialize in the supply of I.T. commodities with proof
  • Bidders not registered with IHVN must provide proof of registration with the Corporate Affairs Commission (CAC).
  • Bidders not registered with IHVN must show proof of DUNS certification.
  • Bids should be submitted to the head office on or before the date below specified as deadline.
  • Bids will be opened at the expiration of the bid advert.
  • Any quote with percentage/calculation error will be disqualified at the tender meeting.
  • All bidders must indicate their bid validity period as 90 days from the date of this bid’s expiration.
  • As time is of the essence, delivery of service shall be within 6 to 8 weeks from the date of receipt of L.P.O by contractor.

Note*
  • Bids which must reach us within twenty (20) working days from the date of this publication should have the title of the BID written on the “Top Left Hand Corner” of the envelope.
  • Please find the Detailed Specifications under annex 1 below.

Funding Agency

ACHIEVE Grant

Bid Start Date/ Time

11/01/2022         8:00 am

Bid Deadline Date/ Time

07/02/2022         10:00 am

 

Contact

The Deputy Director Procurement/HOD SCM

SCM Department

Supply Chain Management Department
Institute of Human Virology, Nigeria
Cadastral Zone COO Plot 62, after BAZE University, off CITEC Road, Abuja-NIGERIA
Tel: +234 (0) 9 4610342, 4610341, Fax: +234 Ext. 4025

Email: [email protected]

Annex 1

  S/N  Manufacturer    Description    Qty
1.DellDell XPS 9700 series OS: Window 10Pro/Unix Ubuntu x64 Processor Corei9 11Gen RAM 32GB PC4 SSD NVMe PCIe M.2 1TB (2) Screen 15.6inch Ports, HMDI, Type-C, USB, Adapters: Type-C to Eth, HDMI to DVI, Power Adapter5
2.DellDell Vostro 5400 series OS: Window 10Pro/Unix Ubuntu x64 Processor Corei5 10Gen RAM 16GB PC4 SSD NVMe PCIe M.2 512GB Screen 14.1inch Ports, HMDI, Type-C, USB, etc Adapters: Type-C to Eth, HDMI to DVI, Power Adapter46
3.LGLG Smart TV 43″13

GIS/ Data Visualization Expert

Author admin Posted on

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

The Action to Control HIV Epidemic through Evidence (ACHIEVE) funded by the US President’s Emergency Plan for AIDS Relief (PEPFAR) through Centers for Disease Control and Prevention (CDC) is a 5- year project currently implemented in FCT, Nasarawa, Katsina and Rivers States. Implementation is targeted at achieving epidemic control thereby reducing transmission and improving the quality of life of those living with HIV.

The Monitoring and Evaluation unit is responsible for the collection, collation, reporting and use of data within the ACHIEVE program. The unit is also responsible for generating high quality data, implementing M&E processes at all levels and collaborating with relevant stakeholders to support IHVN’s public health interventions at the central, facility and community levels.

The role of the GIS /Data visualization Expert will be to utilize available data and analytics tools to tell stories and promote data use at all levels, develop GIS products that will support program implementation.

Job Title:

 GIS/ Data Visualization Expert

Department:

Strategic Information

Job Location:

Central (Abuja), Rivers State

Reports to:

 Monitoring and Evaluation Lead

Opening Date: 7th January 2022    
Closing Date:   21st January 2022

Job Summary:

The job requires a highly skilled individual with skills and experience in telling stories with data, utilizing available tools ranging from GIS tools to data visualization tools to promote data use. The GIS expert/ Data visualization expert will be responsible for application of geographic information systems on the ACHIEVE project including relevant aspects of research design, support in designing data collection tools, ensuring (spatial) data quality, geo-spatial and remote sensing analysis, drafting of maps, and production of web maps and information management systems.

The Program Officer is to ensure data quality, adhere to best practices in data collection, collation, reporting and use in different levels.  S/he will perform complex data analytics utilizing Microsoft Excel, POWER BI, TABLEAU, STATA, GIS, Infographics and/or Business Intelligence tools and make recommendations based on findings. The Program Officer will correctly visualize data using appropriate charts and develop PowerPoint presentation using appropriate infographics. S/he will promote health system strengthening activities at all levels, and the use of standard tools and indicators required in the program.

Responsibilities:

  • Support and monitor collection, collation, analysis, reporting and use of data.
  • Support in designing data collection tools, ensuring (spatial) data quality, geo-spatial analysis, drafting of maps, and production of web maps and information management systems.
  • Ensure the drafting of timely and accurate GIS products, which comply with program implementation guidelines on data visualization.
  • Perform complex data analytics utilizing Microsoft Excel, TABLEAU, STATA, GIS, and/or Business Intelligence tools and make recommendations based on findings.
  • Correctly visualize data using appropriate charts.
  • Develop PowerPoint presentations using appropriate infographics.
  • Support the routine use of data for decision making at supported states, Local Government Areas (LGAs) and facilities through gap analyses and run charts.
  • Participate in the development and periodic review of program reporting protocols
  • Participate in developing matrices in line with indicator requirements.
  • Ensure data quality through support on data tasks, such as data cleaning and analysis to uphold standards.
  • Support the team to generate all program reports including ad-hoc reports, routine program reports and CDC quarterly, semi-annual and annual progress reports.
  • Ensure reporting tools, standard monitoring and evaluation indicators are utilized for consistency in measurement.
  • Participate in the development of Performance Monitoring Plans and Monitoring & Evaluation.
  • Generate regular gap analysis to show program/ state progress towards achieving set targets.
  • Put in place proper feedback mechanism to ensure quality of indicator reports.
  • Participate in periodic data quality assessments at health facilities we support, generate reports and track implementation of recommendations from the exercise.
  • Provide technical guidance on program indicators across all thematic units
  • Oversee data reporting on DHIS and NMRS.
  • Support use of data for program planning, evaluation, and policy advocacy.
  • Perform other duties as assigned by the Monitoring and Evaluation Lead.

Minimum Requirements:   

  • A University degree in any of the following or related fields: Medicine, Pharmacy, Natural and Social sciences, Statistics, Public Health and Epidemiology; a master’s degree will be an added advantage.
  • Minimum of three years working experience in relevant GIS role.
  • Experience in data collection, analysis and use.
  • Experience with HIV/AIDS and tuberculosis programs or related health service programs.
  • Experience with the CDC and Global Funds Strategic Information System is highly desirable.
  • International Organization or other NGO experience is an asset.
  • Proficiency in report writing is key.

 Knowledge, Skills and Abilities: 

  • Knowledge of monitoring and evaluation practices, methods, tools and guidelines.
  • Good understanding of the PEPFAR MER guidance.
  • Ability to perform complex data analytics and visualization utilizing Microsoft Excel, TABLEAU, STATA, GIS, and/or Business Intelligence tools and make recommendations based on findings
  • Strong quantitative and qualitative analytical skills, verbal skills and ability to communicate technical information clearly and effectively to both technical and non-technical colleagues
  • Must be proficient in the use of Microsoft Office package applications especially Excel, PowerPoint and Access
  • Team player with ability to collaborate effectively and work with minimal supervision
  • Have a supportive attitude towards strengthening local partners and building local capacities for self-management
  • Be willing to undertake regular field visits and interact with different stakeholders, especially primary stakeholders
  • Flexibility, willing to travel and work during weekends
  • Excellent coordination skills, time management, and ability to prioritize tasks

Method of Application

Interested and qualified candidates should send a detailed resume and a one-page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: [email protected]

Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.

HI Officer (Developer)

Author admin Posted on

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

The Action to Control HIV Epidemic through Evidence (ACHIEVE) funded by the US President’s Emergency Plan for AIDS Relief (PEPFAR) through Centers for Disease Control and Prevention (CDC) is a 5- year project currently implemented in FCT, Nasarawa, Katsina and Rivers States. Implementation is targeted at achieving epidemic control thereby reducing transmission and improving the quality of life of those living with HIV.

The Health Informatics unit of the department of Strategic Information is responsible for implementing information systems that will support IHVN’s public health interventions at the central, facility and community levels.

The role of the Developer will be to support the development of solutions as required to improve program efficiencies. These solutions will include but not limited to developing custom modules for the EMR, enhance existing functionalities and develop solutions to improve efficiencies in line with our very dynamic public health program needs.

Job Title:

HI Officer (Developer)

Department:

Strategic Information

Job Location:

Central (Abuja)

Reports to:

Health Informatics Lead

Opening Date: 7th January 2022          
Closing Date:   21st January 2022

Job Summary:

The job requires a highly skilled full-stack software developer with experience in building web applications using Java/PHP who will be responsible for supporting the development of solutions as required to improve program efficiencies. These solutions will include but not limited to developing custom modules for the EMR, enhance existing functionalities and develop solutions to improve efficiencies in line with our very dynamic public health program needs. The position also requires analyzing program requirements and business objectives, determining application features, functionalities, recommending and implementing changes to existing Java/PHP-based applications, among other duties.

Responsibilities:

  • Enhance the functionality of the Nigeria Medical Record System by building custom modules in line with the dynamic needs of the program.
  • Enhance the functionalities of existing Health Information systems.
  • Test components, NMRS modules and applications (mobile and web) developed by other collaborators before deployment.
  • API integration of different Health Information System for a secure data exchange.
  • Ensure that standard software development processes and protocols are followed in in all software projects (Clean Coding, Architecture, Documentation, Source Code management)
  • Any other responsibility as maybe deemed fit assigned as our Health Information System needs evolve with time.
  • Performing other duties as assigned by the HI Lead and the Director of Strategic Information.

Minimum Requirements:   

  • Degree in Software Engineering, Computer Science, Mathematics, Physics, Statistics, Information Technology.
  • A master’s degree in Information systems, Computer Science or a relevant degree will be an added advantage.
  • Minimum of 4 years working experience in relevant field, experience in data collection, processing and use.
  • Certification in programming language.

 Knowledge, Skills and Abilities: 

  • Core Java Programming Language (Java 8).
  • Front-end Development Foundation (HTML5, CSS, JavaScript).
  • React JS Framework.
  • Java/Spring Framework for backend.
  • Understanding of System Design and Clean Coding practices.
  • GitHub and Git Repository management.
  • Strong SQL Foundation, understanding MySQL or PostgreSQL.
  • Experience customizing information systems like Open MRS, DHIS2, Nigeria Medical Record System, ODK Collect, and Lab Information Systems is added advantage.
  • Experience working with XML and JSON data encoding formats.
  • Experience in working with Ubuntu OS and Linux environments.
  • Experience developing Mobile or Web Applications to support public health programs will be an added advantage.
  • Knowledge of monitoring and evaluation practices will be an added advantage.
  • Must be proficient in the use of Microsoft Office package applications especially Excel and Access.
  • Team player with ability to work with minimal supervision.
  • Have a supportive attitude towards processes of strengthening local partners and building local capacities for self-management.
  • Be willing to undertake regular field visits and interact with different stakeholders, especially primary stakeholders.
  • Flexibility, willing to travel and work during weekends.

Certification

The following certifications and ability to demonstrate technical capacity will be an added advantage

  • Java Certification (OCPJP, OCPWCD, etc.)
  • Linux Certification
  • SQL or Database Certifications
  • Health IT Certification

Method of Application

Interested and qualified candidates should send a detailed resume and a one-page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: [email protected]

Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.

HI Officer

Author admin Posted on

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

The Action to Control HIV Epidemic through Evidence (ACHIEVE) funded by the US President’s Emergency Plan for AIDS Relief (PEPFAR) through Centers for Disease Control and Prevention (CDC) is a 5- year project currently implemented in FCT, Nasarawa, Katsina and Rivers States. Implementation is targeted at achieving epidemic control thereby reducing transmission and improving the quality of life of those living with HIV.

The Health Informatics unit of the department of Strategic Information is responsible for implementing information systems that will support IHVN’s public health interventions at the central, facility and community levels.

The role of the Health Informatics Officer will be to support the implementation of health informatics solutions, support the testing and deployment of new solutions and providing feedback on solutions for updates, enhancements  and also to improve the efficiencies in line with our very dynamic public health program needs.

Job Title:

 HI Officer

Department:

Strategic Information

Job Location:

 FCT, Katsina State

Reports to:

 Health Informatics Lead

Opening Date: 7th January 2022    
Closing Date:  21st January 2022

Job Summary:

The Program Officer – Health Informatics will support the development, deployment, update, users training, troubleshooting of electronic health information systems or mobile application solutions deployed for program implementation at supported facilities and communities.

Responsibilities:

  • Develop and deploy Health Information Systems at supported facilities or communities (NMRS module and other health information systems).
  • Support already deployed Health Information Systems at facility/community level. (Training, Technical support, troubleshooting, updating and issue reporting).
  • Ensure that all EMR modules are fully supported and in use at all times.
  • Support upload of data from the EMR into the National Data Repository on a weekly basis.
  • Ensure that standard processes and protocols are adhered to at facility level in the deployment of Health Information Systems (Routine backup, Weekly NDR uploads, Confidentiality and Privacy Protocols, Governance and Accountability Frameworks).
  • Routine reporting to the Team Lead on the status of Health Informatics Interventions at facility and community level.
  • Provide feedback on new/enhanced health information systems deployment, routine upgrades, and new requirements to the central team.
  • Performing other duties as assigned by the HI Lead and the Director of Strategic Information.

 Minimum Requirements:   

  • Degree in Software Engineering, Computer Science, Mathematics, Physics, Statistics, Information Technology.
  • A master’s degree in Information systems, Computer Science or a relevant degree will be an added advantage.
  • Minimum of 4 years’ experience working with, deploying and supporting Open MRS or other information systems in a public health program environment.

Knowledge, Skills and Abilities: 

  • Experience supporting information systems like Open MRS, DHIS2, Nigeria Medical Record System, ODK Collect, and Lab Information Systems.
  • Experience working with MySQL Community Server, Apache Tomcat, war files and Java Web Applications.
  • Experience working with XML and JSON data encoding formats.
  • Experience in working with Ubuntu OS and Linux environments.
  • Understanding of HIV AIDS performance indicators and reporting processes.
  • Experience supporting Mobile or Web Applications for public health programs implementation will be an added advantage.
  • Knowledge of monitoring and evaluation processes will be an added advantage
  • Must be proficient in the use of Microsoft Office package applications especially Excel and Access, use of google docs will be an added advantage
  • Team player with ability to work with minimal supervision
  • Have a supportive attitude towards processes of strengthening local partners and building local capacities
  • Be willing to undertake regular field visits and interact with different stakeholders, especially primary stakeholders
  • Flexibility, willing to travel and work during weekends

Certification

The following certifications and ability to demonstrate technical capacity will be an added advantage

  • Java Certification (OCPJP, OCPWCD, etc.)
  • Linux Certification
  • SQL or Database Certifications
  • Health IT Certification

Method of Application

Interested and qualified candidates should send a detailed resume and a one-page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: [email protected]

Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.

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